Board Brief July 2023
President’s Report: Greg Moss
- The September Board Meeting will be switched to Thursday, September 28, 2023 at 4:30 PM
- A new agenda format will be used going forward
- Two articles were attached regarding Club Managers managing the club, highlighting that the BOD should function in an advisory capacity, allowing the GM to effectively manage the club. We have 120 days ahead of us to discover best practices on how to achieve a working balance to this end.
Minutes from The July 26, 2023 BOD Meeting were approved.
The Consent Agenda was accepted.
- Appointment of Adam Zubek as Assistant Secretary
- Membership Stats
- House Committee Minutes: August 2, 2023
- Finance Committee Minutes: August 16, 2023/ July 2023 Finance Results
- Green Committee Minutes: August 10, 2023
Update on Member Communication: Greg Moss and Adam Zubek
- Past President’s Meeting went well
- Greg and Alan will attend up-coming Committee Meetings to share their presentation
- Adam wants all Member Classifications to be informed and is creating a strategy to be brought to the BOD first, then out to membership.
Bridge Bond Update: Alan Harden
- Waiting for legal documents to be drafted
- This topic will also be addressed during Committee presentations
Nominating Committee Update: Russ Werner
- According to the By-Laws, Nominating Committee members shall be appointed by the BOD at least sixty (60) days prior to the Annual Meeting.
- Russ has done extensive work to improve the process of selecting potential candidates both for the BOD positions and as Committee Members.. On or before fifty (50) days prior to the Annual Meeting, the Nominating Committee will present a slate of nominees to the Board, and at least forty (40) days prior to the Annual Meeting the Nominating Committee will present the final slate to the Secretary.
General Manager’s Report: Adam Zubek
Adam’s objectives:
- Create organizational clarity among staff
- Finding best practices for Club wide communication
- Reformatting weekly email
- Website needs tweaking
- New member orientation improvements
- Create an in-staff communication process
- Working with a 3rd party to update the Club App, which integrates with North Star and other Apps (Brooke is working on this project)
- For the Club to be recognized as an “Employer of Choice”, enticing and retaining employees
- Advancing a partnership among leadership and membership
Long Range Planning Update: Greg Moss
- The McMahon Group to attend September BOD Meeting
Membership Survey: Jim Buttimer
- Club Benchmarking to assist in creating a Membership Survey as a follow up to the one done last Fall.
- The intent is to perform these surveys annually
- In process of finalizing a draft early September
Membership: Jim Buttimer ( Motion attached)
To approve the following applicants for membership:
- Ben & Edith Hyatt- Social Tennis
- Evan & Russell Berger- Social Tennis
Dear Members, Over the past two months, Management, the Board, the Finance Committee, and the Capital Planning Committee have been meeting regularly to finalize a proposal that will fund the two major projects ahead: the Golf Course renovation in 2027 ($17 million) and the Clubhouse restoration in 2028 ($16 million). In the coming weeks, Adam and I, along with a small support team, will begin hosting small group member meetings to share these plans, review the past 18 months of financial results, discuss proposed by-law amendments, and outline the offer received from a member group interested in purchasing the Club. Please click here to view a summary of the Board/Finance Committee-approved plan, along with a comparison to the purchase proposal. These documents provide an outline of the presentations, which begin in earnest next week. The full presentation with attachments will be available on the Club website by early next week. In the meantime, the 2024 audited financial statements, along with updates through July 2025, were sent on October 15, inclusive of an explanatory summary. Click here to view the communication. Thank you for your patience and continued engagement. We look forward to sharing these important details and discussing the future of La Cumbre together in the weeks ahead. To register for one of the small group sessions, please click here . Warm regards, Tracy Jenkins Board President La Cumbre Country Club
Governance Committee Update
Dear La Cumbre Members, Next week, the Board will be meeting to tackle the important topic of how to fund our capital needs moving forward. As part of this due diligence, we had received an expression of interest regarding the purchase of the Club. To better understand the optionality, the Board has had additional conversations with other interested parties. The Board is actively engaged in long-range financial planning to ensure that we can sustain and elevate the Club for generations to come. As part of this process, we are exploring a wide range of funding options to support the significant capital investments our Club will need over the coming years. This includes traditional approaches like capital dues, transfer fees, assessments, and loans. In the spirit of good governance and due diligence, the Board is also gathering information about alternative funding avenues, including outside capital interest. To be clear: No decisions have been made No offers are under consideration The Board has not authorized any action toward selling the Club What has occurred are preliminary, exploratory conversations intended to fully understand what options may exist. This process is about building knowledge so that if we need to make major financial decisions in the future, we do so from a well-informed position, always with the best interest of the membership and the long-term health of the Club in mind. We understand that seeing outside individuals on the property may have raised questions, and we regret any confusion this may have caused. Our commitment remains: Transparency with our members Adherence to sound governance principles A deliberate, member-centered process We will continue to keep you informed as these discussions evolve. There will be no path forward on any major initiative without full Board consideration and member engagement. Thank you for your understanding and for your ongoing dedication to the La Cumbre community. Tracy Jenkins President, Board of Director sLa Cumbre Country Club
